Executive Secretary

We’re Hiring: Executive Secretary

📍 Location: Abu Dhabi
🕒 Employment Type: Full-Time
🏢 Department: Executive Office
👤 Reports To: General Manager / Executive Director

We are looking for an experienced and highly organized Executive Secretary (for one of our client’s) to provide comprehensive administrative and operational support to senior management. The ideal candidate will be proactive, detail-oriented, professional, and capable of handling confidential information with the highest level of discretion.

Key Responsibilities

Manage executive calendars, schedule meetings, and coordinate meeting logistics.
Handle incoming calls, emails, and correspondence, prioritizing urgent matters and preparing responses.
Arrange domestic and international travel, including itineraries, visas, and accommodation.
Draft, edit, and proofread executive correspondence, reports, memos, and board documents.
Prepare meeting agendas, record minutes, track action items, and follow up on deadlines.
Maintain secure filing systems for confidential corporate records and contracts.
Coordinate with internal departments, clients, partners, and other stakeholders.
Organize corporate events, client visits, workshops, and executive meetings.
Monitor office expenses, maintain receipts, and coordinate monthly reimbursement claims.
Liaise with Project Management, Procurement, Finance, and HR to ensure smooth coordination of executive directives.

Requirements

Bachelor’s degree in Business Administration, Management, or a related field.
Minimum 5+ years of experience as an Executive Secretary or Executive Assistant supporting C-level or senior management.
Advanced proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook.
Excellent written and verbal communication skills in English.
Strong organizational, multitasking, time-management, and document-management skills.
High levels of professionalism, discretion, and confidentiality.
Arabic language proficiency is an advantage.

Interested?

If you meet the above requirements and are interested in this opportunity, please share your updated CV.

Last Date: 25-10-2026